From the Rolls-Royce experimental archive: a quarter of a million communications from Rolls-Royce, 1906 to 1960's. Documents from the Sir Henry Royce Memorial Foundation (SHRMF).
Staff expenses claim form for a trip, detailing subsistence allowance rates and regulations.
| Identifier | ExFiles\Box 134\3\ scan0287 | |
| Date | 31th May 1940 | |
| R.R.570 (5T) (18/9/39) G.C.B. STAFF EXPENSES. NAME: W. A.{Mr Adams} Robotham Check No.: Grade: Date: VISIT TO: Ashby (struck through) London Week end 19th, 20th & 18th May DURATION OF VISIT: From 7-45 a.m. on Friday 31st to 7- p.m. on 31st May Or ____ Days ____ Hours. Charge to O/N:____ SUBSISTENCE ALLOWANCES. (RECEIPTS NOT REQUIRED) DURATION | GRADE 1 | GRADE 2 | GRADE 3 | GRADE 4 Less than 7 hours and covering a meal break | 5/- | 4/- | 3/6 | 3/- 7-10 Hours | 10/- | 8/- | 7/- | 6/- Over 10 Hours, but not including a night | 14/- | 10/- | 8/6 | 7/6 PER DAY, 1st 3 days (In one Town) | 25/- | 20/- | 17/- | 15/- " " 4th-7th day | 23/6 | 19/- | 16/- | 14/- " " 8th-27th day | 21/- | 15/- | 15/- | 10/- " " 28 days and over | Cases to be considered on their merits VISITS TO ANOTHER R.R. FACTORY. Up to 7 hours and covering a meal break | 4/- | 2/6 | 2/6 | 1/6 7-10 Hours | 8/- | 5/- | 5/- | 3/- Visits of over 10 hours Daily Rates to be allowed as above. | 10/- | 7/- | 7/- | 4/6 Less DEDUCTIONS For each meal entertaining or being entertained (excluding Tea) | 4/- | 3/- | 2/6 | 2/- For each night entertained including Breakfast | 11/- | 10/- | 8/- | 7/- AMOUNT CLAIMED. DETAIL | £ | s. | d.{John DeLooze - Company Secretary} (Subsistence) | | 14 | - TOTAL | | | ADD MISCELLANEOUS EXPENSES OVERLEAF | 2 | 1 | 9 TOTAL CLAIMED | £ | 2 | 15 | 9 SIGNED ___________ Approved ___________ Subsistence allowances cover meals and hotel expenses with gratuities, postages, local telephone calls, laundry, local fares under 1/- a day, and other miscellaneous out-of-pocket expenses, for which receipts are not required. Separate allowances are made for reasonable expenses in connection with entertaining representatives of other firms. Rail fares are covered by vouchers. Trunk calls are allowed where details are given, while taxis are only allowed in special circumstances. The duration of a visit is from the time of leaving the factory to returning to the factory. Where arrivals and returns are made out of working hours the travelling times are reckoned from leaving home to return to home, but expenses incurred in travelling to and from the station are not allowed. Subsistence allowances are reduced where entertaining is done, and the expense of entertaining should then be claimed overleaf. Similarly when being entertained, the subsistence allowance is also accordingly reduced. When visiting by car, parking fees may be claimed only if receipts are produced, and if the amount is for more than 1/-. While staff of different grades are travelling together the higher rates apply to both. An extra grant of 10/- is made to Grade 1 Staff per night in a Sleeper. This grant is 2/6 in the case of other Staff. This grant does not apply if the Company pays for the Sleeper. In this case claims may not be made for the night. In the case of two or more employees travelling together, each must claim his own expenses. On no account may one employee pay for the other's meal and claim expenses under entertaining. | ||