From the Rolls-Royce experimental archive: a quarter of a million communications from Rolls-Royce, 1906 to 1960's. Documents from the Sir Henry Royce Memorial Foundation (SHRMF).
Circular instructing employees on the correct procedure for receiving and ordering goods to avoid payment issues.
| Identifier | ExFiles\Box 144\4\ scan0117 | |
| Date | 2nd September 1940 | |
| 1210 To:- All Officials and Superintendents. Hs.{Lord Ernest Hives - Chair}1/DK.2.9.40. circular AH-ek Will you please make certain that all employees under your control are made aware of and comply with the following instruction. Serious complications are arising as the result of employees receiving goods for which the firm is called upon to pay. In some cases it is found that officials and employees who interview representatives of outside firms are having parcels of goods addressed to them personally. Such practice must cease immediately, and if pending the operation of this instruction, goods should be so received, the person receiving them must immediately notify G/Mt. of the details with a request for such goods to be booked in, as until goods are booked in, the supplier's account has to remain unpaid. In other cases goods are being received direct from suppliers at premises to which employees have been evacuated. When this occurs, instructions must likewise be sent to the Stores, giving details. Employees collecting goods from suppliers must pass them through the stores. If goods are delivered via the Stores the necessity for advising G/Mt. will not, of course, arise. It is already difficult to get all the goods we require, and by causing friction between the suppliers and ourselves, we are making the position worse. A serious view will be taken if these instructions are not adhered to in future. Another practice which must cease immediately is the ordering of goods and failing to have an official covering order sent by the Order Office. Suppliers cannot be paid unless they have an order and the goods are booked in. Hs.{Lord Ernest Hives - Chair} | ||