From the Rolls-Royce experimental archive: a quarter of a million communications from Rolls-Royce, 1906 to 1960's. Documents from the Sir Henry Royce Memorial Foundation (SHRMF).
From C.J. detailing new instructions for logging and accounting for the use of company cars.
| Identifier | ExFiles\Box 18\6\ Scan256 | |
| Date | 1st February 1921 | |
| R.R. 255a (100 T) (S.H. 159, 11-8-20) G.{Mr Griffiths - Chief Accountant / Mr Gnapp} 1800 X.1775. To LHS.{Lord Herbert Scott} from CJ. " EW. " " " RW. " " " EV.{Ivan Evernden - coachwork} " " " CR.{Mr Cra???ster / Mr Chichester} " " " Mor. " " " HSW. " " " WAH. " " " FH. " " " HRS " " CJ4/DDW.2.21. Please note and instruct all in your Department that the Board at its last meeting, instructed that there should be placed before the Directors at each meeting, a statement of the use of the Company's cars by the Company's officials. The use of a car means expenditure just as much as does the payment away of money. If an official of the Company draws the Company's money the man is charged against him and he is personally responsible for it until he has satisfied the Administration that he has spent it in the Company's service. The same principle will for the future be applied to cars, that is to say, that every mile run in the Company's cars by an official of the Company will be charged against the official until he has satisfied the Management that it has been properly used in the Company's service. In order to attain this end, all drivers should be required on every occasion on which they drive one of the Company's cars, to make out a return stating precisely the details as to the journey. These log sheets having been initialled by the officer responsible for the journey, as being a correct statement of the journey, should be endorsed by the officer as either being chargeable against him personally or being chargeable against the Company. Log sheets which are chargeable against the official personally should then be forwarded to the Accountants Dept. at Derby. Log sheets chargeable against the Company should be forwarded to the Managing Director, together with such explanations as may be considered necessary to satisfy the Management that the cost is properly chargeable against the Company. There will be prepared books of numbered log sheets and one of these log sheets will be handed to the driver of the car on the car leaving the Company's premises at London or Derby or elsewhere. | ||